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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 19-232    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/3/2019 Final action: 9/3/2019
Title: A Resolution Approving a Purchase Price Agreement with Steiner Electric Company for the Purchase of LED Street Light Lamps and Surge Protectors in an Amount Not to Exceed $38,670.00 and Authorizing its Execution as Reviewed at the May 20, 2019 Regular Meeting
Attachments: 1. Resolution-Steiner Electric-LED Materials, 2. Purchase Price Agreement-Steiner Electric-LED Materials, 3. Attachment-LED Street Lighting Materials Bid Summary, 4. Attachment-LED Street Lighting Materials-Steiner Bid, 5. Attachment-Steiner ROI, 6. Attachment-VOP ROI for Steiner lamp, 7. Attachment-SOS-Steiner Electric Company, 8. Attachment-Green Creative 97968 Catalog Cut, 9. Attachment-LED Street Lamp Purchase Request for Bids, 10. Question -LED Lights, 11. 200 S. Humphrey SL Map
Submitted By
John P. Wielebnicki, Public Works Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with Steiner Electric Company for the Purchase of LED Street Light Lamps and Surge Protectors in an Amount Not to Exceed $38,670.00 and Authorizing its Execution as Reviewed at the May 20, 2019 Regular Meeting

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Overview
Overview
The Sustainability Fund provides funds for the implementation of a Village Wide residential street light lamp replacement project. The project will replace residential street light lamps from a 100W Mercury Vapor lamp to a 25W/3,000 Kelvin LED lamp. This item will allow the Village to enter into an agreement for the purchase of 3,000 LED lamps and surge protectors, enough material to complete the three year project.

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Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY2019 Sustainability Fund provides funds for the purchase and installation of LED Street Light Lamps in account no. 2310-41020-101-570954 for a total of $170,000.00. Staff estimates that in FY2019, $170,000.00 would be enough to purchase enough lamps and surge protectors to complete the whole project and for installation of at least one third of the lamps.

Background
One of the energy efficiency program initiatives of the Sustainability Fund is to replace all of the residential street lights on the north/south streets in the Village with an energy efficient lamp. After reviewing the options with the Village Board and soliciting community input it was the consensus to replace the 2,500 100W Mercury Vapor lamps with a 25W/3,000 Kelvin LED lamp.

Pricing was requested for 1,000 LED Street Lamps and Surge Protectors from area electrical suppliers. An ad for the Request for Bids was published in the June 12th edition of the Wednesday Journal and posted on the Village Web Site. There were eleven responses from eight different suppliers as shown on the attached bid summary. Two suppliers submit...

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