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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-257    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/5/2023 Final action: 9/5/2023
Title: A Resolution Approving an Amendment to the Purchase Price Agreement with Core and Main LP for Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water Services and Sewer Services to Change the Not to Exceed Amount from $50,000.00 to $65,000.00 and Authorizing its Execution
Attachments: 1. Resolution - 2023 Water & Sewer Supplies Amendment, 2. Amendment - 2023 Water & Sewer Supplies Amendment, 3. Attachments - 2023 Water & Sewer Supplies Amendment - Contract Documents
Submitted By
Robert Sproule, Public Works Director

Reviewed By
A.M. Zayyad, Deputy Village Manager

Agenda Item Title
Title
A Resolution Approving an Amendment to the Purchase Price Agreement with Core and Main LP for Materials for Repair of Water Mains and Sewers, Fire Hydrants, Water Services and Sewer Services to Change the Not to Exceed Amount from $50,000.00 to $65,000.00 and Authorizing its Execution

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Overview
Overview
The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village. Due to an increase in excavations and fire hydrant repairs and replacements, the Water & Sewer Division is expected to exceed the original agreement amount. Staff is therefore requesting to amend the existing agreement to change the not to exceed amount to support necessary material purchases.
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Recommendation
Recommendation
Adopt the Resolution.

Background
The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village. Core & Main LP was awarded a purchase price agreement for the purchase of materials and supplies necessary for repairs and replacements in 2023. Due to an increase in excavations and fire hydrant repairs and replacements, the Water & Sewer Division is expected to exceed the original not to exceed amount for the 2023 contract with Core and Main LP. Staff is therefore requesting to amend the existing agreement to change the not to exceed amount from $50,000.00 to $60,000.00 to support necessary material purchases.

Fiscal Impact
The Fiscal Year 2023 Water and Sewer Fund Budget allocated funds for materials and supplies for the operation and maintenance of the water distribution and sewer collection systems in account # 5040-43730-777-560631 (Water Distribution, Operational Supplies). All funds budgeted in the adopted FY 2023 budget in this account have be...

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