Submitted By
Steve Drazner, Chief Financial Officer and Tammie Grossman, Director of Development Customer Services
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving Expenditures For Annual Unified Parking Citation and Permit Management System Services with Passport Labs, Inc. in an Amount Not to Exceed $330,000 for Fiscal Year 2020
End
Overview
Overview
The Village previously adopted Resolutions 14-21 and 18-872 to execute agreements with Passport for services related to the issuance of electronic parking permits and vehicle stickers, mobile parking meter payments, and the issuance of parking citations. In addition, Passport passes through fees related to printing and postage for fines.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
This expense has been appropriated in the following accounts:
1001.41030.101.550603 Postage $30,000
5060.43770.793.550601 Printing $45,000
5060.43770.786.553660 Gen Contractual $30,000
5060.43770.101.530660 Gen Contractual $91,000
TBD (Unappropriated) $134,000
Background
The Village has been using Passport as a provider of mobile meter payments since 2014 and in 2018 another contract was executed to add on services for the issuance and enforcement of electronic parking permits, vehicle stickers, and parking citations. The costs of these services are outlined in the 2018 Agreement. In September 2018, the Village Board adopted Ordinance 18-402 which increased various permit, vehicle sticker, meter, and citation fees to offset the majority of costs associated with Passport per-transaction fees.
It is important to note that Passport's per transaction fees are netted against revenue collected before being remitted to the Village. Therefore, staff is not making payments to Passport in the traditional sense via accounts payable invoices for these transaction fees. However, to provide the upmost transparency, finance staff will annually prepare journal entries t...
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