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A Resolution Authorizing the Purchase of Six 2025 Nissan Leaf S+ Vehicles from Gerald Nissan of North Aurora, Illinois, in an Amount not to exceed $133,996.20 and Waiving the Village's Bid Process for the Purchase
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Introduction
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The Fiscal Year 2025 Fleet Replacement Fund includes the replacement of two (2) 2017 Ford Fusions and two (2) 2016 Ford Fusions, which are to be replaced with four (4) Nissan Leaf S EVs. Nissan Fleet Services reached out to the Village with a rebate incentive of $16,000 on the purchase of 2025 Nissan Leaf S EVs. Staff recommend increasing the planned purchase of four to six 2025 Nissan Leafs from Gerald Nissan, which will cost $22,332.70 each, to take full advantage of the Nissan Fleet rebate offer of $16,000.00. This rebate expired at the end of March. The Village Manager's Spending authority was used to purchase six vehicles in the absence of a Village Board meeting to present the item. Staff are now providing the item retrospectively to the Board for acknowledgement and approval.
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Recommended Action
Adopt the resolution.
Prior Board Action
The Village Board approved funding for this vehicle/equipment replacement as part of the Fiscal Year 2025 Capital Improvement Budget on November 11, 2024 (MOT 24-264).
Background
With fleet vehicle production constraints, staff are constantly searching for vehicle replacements that meet or are close to Village specifications from all avenues. Staff identify and prioritize vehicles for replacement based on age, condition, availability of replacement, and usage of the existing vehicles.
In-stock vehicles have been made available to the Village. After the $16,000.00 Nissan Fleet rebate, each vehicle will be invoiced for $22,332.70. With a potential $5,000 Com Ed rebate, $7,500 IRS rebate, and the existing vehicle sale, predicted to be between $7,000 and $12,000, the vehicles will end up costing from approximately $3,000.00 to generating $2000....
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