Submitted By
Bill McKenna, Village Engineer
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving a Three-Year Master Agreement with V3 Companies, Ltd. for Professional Engineering Services with an Option to Renew the Agreement for up to Two Additional One Year Periods and Authorizing its Execution
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Overview
Overview
The Engineering Division requested qualifications for various professional engineering services from eight consultants deemed most qualified based on a previous request for qualifications (RFQ) solicitation. The Engineering Division selected the four most qualified firms from this recent RFQ for entering into Master Agreements. Future professional engineering services for the next three years will be administered using a task order system to these four firms for the majority of typical projects which will eliminate the need for requesting qualifications and proposals for each engineering project, saving staff time and resources in procuring these services.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
There is no fiscal impact to the Master Agreement. Task orders for professional services for various projects will be issued by the Engineering Division to the consultant deemed most qualified for the particular project. Individual task orders will be presented to the Village Board for approval or approved internally by staff depending on the dollar amount per the Village's Purchasing Policy.
Funds for the various engineering projects will be included in the proposed budgets annually.
Background
Professional Engineering Services are selected on a qualification-based system according to Federal and State laws and the Village's Purchasing Policy. The Engineering Division previously requested proposals (RFP) on a project-by-project basis for these services. The procurement process for selecting firms this way takes months and many days of staff time per project for issuing the RFQ/RFP, s...
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