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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 23-341    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 11/20/2023 Final action: 11/20/2023
Title: A Resolution Approving an Amendment to Section 4 ("Purchasing Authority"), Section 10 ("Requests for Proposals (RFP)/Request for Qualifications (RFQ)") and Section 15 ("Change Orders and Contract Amendments") of the Village of Oak Park Purchasing Policy
Attachments: 1. Resolution - Purchasing Policy Amendment 10-30-23, 2. Purchasing Policy Amendment

Submitted By                     

Paul L. Stephanides, Village Attorney

 

Reviewed By

Ahmad M. Zayyad, Deputy Village Manager / Interim Director of Development Customer Services

 

Agenda Item Title

Title

A Resolution Approving an Amendment to Section 4 (“Purchasing Authority”), Section 10 (“Requests for Proposals (RFP)/Request for Qualifications (RFQ)”) and Section 15 (“Change Orders and Contract Amendments”) of the Village of Oak Park Purchasing Policy

 

End

Overview

Overview

The Resolution approves an amendment to Section 4 (“Purchasing Authority”), Section 10 (“Requests for Proposals (RFP)/Request for Qualifications (RFQ)”) and Section 15 (“Change Orders and Contract Amendments”) of the Village of Oak Park Purchasing Policy to increase the Village Manager’s authority to execute contracts from $25,000.00 to $50,000.00.

 

End

Recommendation

Recommendation

Adopt the Resolution.

 

Background

The Village Board discussed raising the Village Manager’s to execute contracts from $25,000.00 to $50,000.00 at its meeting regarding Village Board Protocols on September 14, 2023.  At that meeting, the Board reached consensus to increase the Village Manager’s authority to this amount.  A separate agenda item has been prepared to amend Section 2-4-13 and Section 2-6-10 of the Village Code to increase the Manager’s authority per this direction.  Amendment to the Village’s Purchasing Policy are also necessary as set forth in the Resolution and the attachment to the Resolution to raise the Village Manager’s authority.

 

Fiscal Impact

N/A

 

DEI Impact

N/A

 

Alternatives

The Village Board could defer action and seek additional information.

 

Previous Board Action

The Village Board adopted the Purchasing Policy on October 4, 2016 per Resolution Number 16-308.

 

Citizen Advisory Commission Action

N/A

 

Anticipated Future Actions/Commitments

N/A

 

Intergovernmental Cooperation Opportunities

N/A