Submitted By
Ahmad M. Zayyad, Deputy Village Manager / Interim Director of Development Customer Services
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Pavement Systems, Inc. for the 2023 Parking Lot Improvements Project in an Amount Not to Exceed $146,799.00 and Authorizing Its Execution
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Overview
Overview
A public bid opening was held on October 9, 2023 for this project with one (1) bid submitted by Pavement Systems, Inc. The bid is less than the budgeted amount for this project and is within 10% of the engineer's estimate and it is therefore recommended to award the Contract to the sole bidder, Pavement Systems, Inc. The proposed agreement provides for improvements to eleven (11) Village-owned surface parking lots throughout the community.
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Recommendation
Recommendation
Adopt the Resolution.
Background
Ongoing resurfacing, stormwater management and other maintenance activities are necessary to ensure Village parking lots are up to the standards set forth in the Village code for all parking lots. On September 19, 2018, the Village Board engaged the services of V3 Companies, LTD. to develop a 5-year capital improvement plan for the Village's surface parking lots. The first of the five (5) year plan was completed in 2019, pursuant to an Independent Contractor Agreement with Chicagoland Paving Contractors, Inc. for an amount not to exceed $175,000.00. The remaining four (4) years of improvements have yet to be completed. This deferral was primarily due to the COVID-19 public health emergency but also due to management's reassessment of other priorities for capital improvements throughout the parking system, including electric vehicle charging infrastructure.
The Village engaged the services of V3 to complete design work and bid assistance for the proposed improvements to various parking lots in 2023 via a task order agreement in the amount of $23,587.00. V3 is one of four consultants u...
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