Submitted By
Dan Yopchick, Chief Communications Officer
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving an Amendment to a Professional Services Agreement with Technical Design Services Inc. to Design the Village's Audiovisual Technology Systems within Existing Public Meeting Spaces to Increase the Not to Exceed Amount to $53,380 and Authorizing Its Execution
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Overview
Overview
Technical Design Services, Inc. (TDSi) is producing a design document package that will allow the Village to issue an RFP to contractors/vendors of its choosing in 2024. The package produced by TDSi will contain design documents that will bring the Village's conference rooms and meeting spaces up to 'state-of-art' in audiovisual presentation and collaboration technology. The spaces within Village Hall to be included in the design effort have been identified to be defined as: Council Chambers (201), Conference Rooms 101, 102, 124, 130, 215, and the Video Production Room (226).
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Recommendation
Recommendation
Adopt the Resolution.
Background
On February 6, 2023, the Board adopted a Resolution approving a professional services agreement with TDSi in an amount not to exceed $48,505. With the requested increase, the not-to-exceed amount will be $53,380. The request for an increase is a result of meetings and consultations with an audio and architectural consultant, StudioGC, and subsequent recommendations and suggestions made by that firm which staff believes will further enhance audio quality, presentation capabilities, and room layout.
The need to move all equipment from analog to digital is essential to the future of municipal government transparency through livestreams and archiving of public policymaking. The existing control room at Village Hall contains equipment that is approximately two decades old which dates to when the operation was initially established for cablecasting. As existing equipment has failed, the cost of...
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