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A Resolution Approving a Service Agreement with Oxcart Permit Systems LLC for Oversized and Overweight Vehicle Permitting Services, Waiving the Competitive Bidding Process, and Authorizing its Execution
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Introduction
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Oxcart Permit Systems is a sole source vendor that manages online permits for oversized and overweight vehicles. They currently manage this task for the Illinois Department of Transportation and many Illinois municipalities. This no-cost agreement allows for the creation of a streamlined permitting system that will benefit both the permit applicant by streamlining processes and the Village by reducing staff time as well as establishing a permit fee collection system which will generate new revenues for the Village.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior action:
* On September 30, 2025, the Board approved the Annual Building and Construction Permit Fee and Zoning Application Fee Schedule Review and Update which included the addition of Overweight and Oversized Vehicle Fees (ORD-25-176).
Background
The Village does not currently charge for overweight/oversized vehicles traveling on Village roads and does not formally track permits. Included in the annual fee update to Village Code was a fee for overweight and oversized permits ($100 for Oversized only and $150 a vehicle that is overweight). These permit fees are consistent with the majority of the municipalities using this system. Under the terms of this agreement Oxcart would manage the routing based on Village Code and collect the fees from applicants. Oxcart also manages the permits for the Illinois Department of Transportation. Since most of the vehicles requiring a permit enter the Village through IDOT roads, contracting with Oxcart provides the applicant with a seamless process to make sure all permits are secured.
The Oxcart service is a web based permitting portal. The ap...
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