Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with H. J. Mohr and Sons Compnay of Oak Park for Concrete, Stone and Sand in an Amount not to Exceed $60,000.00 in Fiscal Year 2017 and Authorizing its Execution
End
Overview
Overview
The Department of Public Works uses concrete, stone and sand for excavation backfill and pavement restoration related to repairs to the water and sewer infrastructure throughout the Village. An average of 150 excavations are completed annually.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY 2017 Water and Sewer Fund provides funds for the purchase of concrete, stone and sand and asphalt in the Roadway Maintenance Account, nos. 5040-43730-777-560633 and 5040-43750-781-560633 in the amount of $74,000.00.
The total amount spent for concrete, stone and sand will not exceed a total of $65,000.00 from all vendors. The remaining budget will be spent on asphalt.
Background
Pricing was requested for these materials from three area suppliers; H.J. Mohr, Prairie Materials and Ozinga Ready Mix. A fourth supplier, Beemsterboer Aggregates of Hammond Indiana, submitted a bid for stone and sand only. Beemsterboer Aggregates' prices for stone is lowest and it is delivered. Beemsterboer however, will only deliver a semi load at a time. Typically staff uses as regular dump truck to pick up stone since space is limited at the Central Pumping Station.
After reviewing the bids for all materials it is most advantageous to purchase these materials from H.J. Mohr. If H.J. Mohr is unable to provide these materials then the next lowest bidder will be contacted. Staff will however try purchasing stone from Beemsterboer on a trial basis to see if the material storage area can accommodate a semi load of material.
H.J. Mohr is located in the Village of Oak Park, providing a quick and dependable source for concrete an...
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