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A Resolution Approving and Adopting the 2025 Special Event Fees
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Introduction
overview
Pursuant to the Village Code, the Village Board of Trustees reviews Special Event fees annually. Most fees are based on actual wage changes provided in applicable collective bargaining agreements or directed by the Village board via the annual budget process.
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Recommended Action
Adopt the Resolution
Prior Board Action
The Board has taken the following prior actions:
* April 11, 2024 - The Board approved and adopted 2024 Special Event Fees
* February 6, 2023 - The Board approved and adopted 2023 Special Event Fees
* October 17, 2022 & November 11, 2022 - The Board held a first and second reading, and subsequently adopted changes to Chapter 30 ("Special Events"), Article 1 ("General Regulations"), Section 30-1-3 ("Policies and Procedures") of the Oak Park Village Code to provide a 25% discount for Certain Special Event fees in Fiscal Year 2021 and Fiscal Year 2022 to provide pandemic-related relief to event-holders. This discount was funded through American Rescue Plan Act funds.
* March 7, 2022 - The Board approved and adopted 2022 Special Event Fees
Background
Pursuant to Village Code, special event fees are adopted annually by the Board of Trustees to account for the actual costs of Village services provided to event-holders. Each year, event fees increase based on changes to equipment rates and/or wages for Village employees. Over the years, the Village Board has adopted a number of programs designed to align with the Board's goals related to special events.
In 2021 and 2022, the Village Board used ARPA funds to provide pandemic-related relief to event holders by providing a 25% discount for special events.
In 2018, the Village Board updated the Special Events permitting process and implemented a fee waiver program for the following three years: 30% of fees (excluding application fee) were waived in 2018, 20% of fees (exc...
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