Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Authorizing the Purchase of Telematics Services and Hardware from Advantage Asset Tracking Corporation, A Geotab Certified Reseller, through the Sourcewell Joint Purchasing Program in an Amount Not to Exceed $46,000.00 Annually for a Three Year Term and Waiving the Village's Bid Process for the Purchase
End
Overview
Overview
Telematics are utilized by Village departments for vehicle/equipment usage data and location. Public Works is expanding coverage to more of the Village fleet. The Village utilizes the Sourcewell Joint Purchasing Program contract #020221-GEO, for existing vehicle/equipment coverage. End
Recommendation
Recommendation
Adopt the Resolution.
Background
The Public Works Fleet Services Division has been using telematics in one form or another since 2009. The Fleet Services Division uses the telematics data for multiple purposes. Date, time, and location reports have been used to verify tasks completed such as driving a plow route or determining if the vehicle was at an appointment at a designated time. Hour/mileage reports assist in keeping the vehicles maintained in the manufacturer's service windows. Usage reports help in equipment assignments, purchase justification, and assist in rightsizing the Village fleet. Operational reports make sure the equipment is being used properly, including tracking speeding and hard braking, and to help curb unnecessary idling. Environmental data is produced on vehicle fuel usage, for gas, diesel, and electric vehicles for sustainability reports. Telematics service also comes with road hazard protection, providing vehicle service off hours and out of area, should staff be attending a conference or training.
With the evolution of telematics, the Village has been expanding the coverage of the fleet. There are currently 104 units enrolled. Staff is proposing to increas...
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