Submitted By
Rob Sproule, Public Works Director
Reviewed By
Ahmad M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Xtreme Fire Protection, LLC for Annual Inspection and Repair Services of Fire Sprinkler Systems at Village Facilities for a Three-Year Term in an Amount Not to Exceed $50,463.63 in 2024 with an Option to Renew for Two Additional One-Year Terms Thereafter and Authorizing its Execution
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Overview
Overview
Fire sprinkler systems in Village-owned buildings require annual testing and inspection. There are fire sprinkler systems at Village Hall, Public Works Center, the three fire stations and three parking garages. This three-year agreement includes the required testing and inspection along with required repairs and improvements identified during previous inspections.
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Recommendation
Recommendation
Adopt the Resolution.
Background
There are various fire sprinkler systems (wet and dry) at Village Hall, Public Works Center, the three fire stations and three parking garages. Each system needs to be inspected and tested on an annual basis. The contract with the previous inspection and testing company expired at the end of 2023.
In November 2023, staff issued a Request for Proposals (RFP) for fire sprinkler system annual testing and repair services for all fire sprinkler systems at Village Hall, Public Works Center, three fire stations and three parking garages. The RFP was posted on the Village web page and was advertised in the Wednesday Journal. The RFP also included several alternates for repairs needed at various locations. Three proposals were received and Xtreme Fire Protection, LLC submitted the most favorable pricing.
Staff recommends that the Village approves the Independent Contractor Agreement with Xtreme Fire Protection to conduct annual testing of the fire sprinkler systems at Village Hall, Public Works Center, main, north and south fire stations...
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