Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Authorizing the Purchase of Six 2023 Nissan Leaf S Vehicles from Gerald Nissan of North Aurora Illinois, in an Amount Not to Exceed $160,843.56 and Waiving the Village's Bid Process for the Purchase
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Overview
Overview
The Fiscal Year 2022/2023 Fleet Replacement Fund includes the replacement of six (6) Administration vehicles, which are to be replaced with six (6) 2023 Nissan Leaf S Vehicles. A portion of the vehicles was scheduled to be purchased in 2022, but the order was canceled by the manufacturer. On February 08, 2023, the Village Manager authorized the purchase of these vehicles pursuant to Village of Oak Park Board Resolution 22-225_C_101022.
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Recommendation
Recommendation
Approve the Resolution.
Background
2022 and 2023 model-year vehicles are representing a unique procurement challenge. Manufacturers are facing supply chain constraints and labor shortages. This is resulting in limited availability, increased cost, and procurement confirmations outside of typical ordering timelines. In the past, the Fleet Division would typically receive notice of fleet vehicle ordering windows in the first few months of the calendar year for the existing vehicle model year with delivery expected in the summer to early fall. Several of these vehicles were ordered in 2022 only to have been canceled by the manufacturers.
With some vehicles already canceled in 2022, and 2023 presenting the same challenges, staff are constantly searching for vehicle replacements that meet or are close to Village specifications, from all avenues. Staff identifies and prioritizes vehicles for replacement based on age, condition, availability of replacement, and usage of the existing vehicles. Staff were able to find suitable vehicles for purchase in the retail marketplace.
On February 08, 2023, the Village Manager authorized the purchas...
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