Submitted By
Steve Drazner, CFO
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Purchase Price with Warehouse Direct for Office Supplies in an Amount not to Exceed $50,000 and Authorizing its Execution.
End
Overview
Overview
This contract is a non-exclusive agreement for the purchase of various office supplies. The Village issued an RFP to secure the lowest prices from an experienced and reliable vendor. Staff is recommended the selection of Warehouse Direct.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The Village spends approximately $40,000-$50,000 per year for general office supplies, excluding paper. The budget is decentralized for this expense and each operating department accounts for its own purchases.
Background
The Village has been primarily ordering from Warehouse Direct although to lock in and cap annual increases for the most common office supplies, the Village is seeking a new five year agreement.
Finance staff prepared an RFP for office supplies, excluding copier paper, envelopes, computer equipment, and any individual larger ticket item that exceeds $1,000. A total of three propoals were received in response to the Village's RFP. A thorough evaluation was performed on the proposals and based on a price analysis of randomly selected items as well as other variables such as company strength, supply inventory on hand, customer service satisfaction, etc. the recommendation is to continue utilizing Warehouse Direct as the primary vendor for common office supply orders.
Prices for 2018 are fixed and for subsequent years under the agreement, the vendor is capped on increasing prices by the lesser of 3.0% or the Chicago-Gary-Kenosha CPI from the immediate preceding year.
Furthermore, the agreement will not require exclusivity by the Village which provides upmost protection for securing the best prices, especially on any larger ticket items.
Alternatives
The Village may determine not to d...
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