Submitted By
Ronald Kobyleski, Fire Chief
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with US Digital Designs, Inc. for the Purchase of Phoenix G2 Automated Fire Station Alerting System Equipment for the Station 1 Bunk Room Project in an Amount Not to Exceed $44,076.00, Authorizing its Execution and Waiving the Village's Bid Process for the Agreement
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Overview
Overview
The equipment for the automated fire station alerting system, including hardware, support, and warranty service, needs to be modified as part of the station one bunkroom upgrade project to ensure the current system continues to perform at maximum efficiency. This selected equipment is proprietary in design, and therefore staff recommends waiving the Village's bid process to use US Digital Designs as the sole provider.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The current Automated Fire Station Alerting System, which is an essential communication tool that processes call from the 911 dispatch center for the Fire Department, was put into service in 2019. The reconfiguration and upgrades to the bunkroom at station one require additional equipment to ensure the system continues to perform at maximum efficiency. This was budgeted as part of the station one remodel project but not included in the bid package due to specialty training required for the installation. The installation will be done by trained/certified staff members of the Fire Department.
Fiscal Impact
The FY23 Building Improvement Fund Budget, account number 3012-43790-101-540673 (Building Improvements, Public Works, Building Maintenance)does not contain the funding for this equipment purchase. Staff proposes to submit a Q3 budget amendment to request new funds from the Fund Balance to cover this purchase.
DEI Impact
N/A
Alternatives
Not adopt the Resolution and/or ask for further clarification.
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