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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 18-965    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/17/2018 Final action: 9/17/2018
Title: A Resolution Approving a Professional Services Agreement with V3 Companies, Ltd. to Develop a Recommended 5-Year Capital Improvement Plan (CIP) for the Village's Surface Parking Lots in an Amount not to Exceed $50,000 and Authorizing its Execution
Attachments: 1. Resolution V3 Agreement, 2. V3 Companies Agreement, 3. RFP Response 18-787 Surface Lots - V3, 4. Surface Parking Lots Report RFP + Addendum 2018, 5. Parking Surface Lots Bid Tab, 6. V3 Company Info
Submitted By
Tammie Grossman, Director Development Customer Services

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with V3 Companies, Ltd. to Develop a Recommended 5-Year Capital Improvement Plan (CIP) for the Village's Surface Parking Lots in an Amount not to Exceed $50,000 and Authorizing its Execution

End
Overview
Overview
A contract with V3 Companies, Ltd. for Consulting Services for a 5-Year Capital Improvement Plan (CIP) for the Village's Surface Parking Lots, in an Amount not to Exceed $50,000 and Authorizing its Execution.

Body
Staff Recommendation
Approve the Resolution

Fiscal Impact
The costs for this project would be funded through the Parking Fund as follows:

$40,085 - Develop a 5-year CIP plan for the Village's surface lots
$8,000 - Optional Coring
$1,915 - Optional Additional Services, only if needed
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$50,0000 from GL account number 5060-43770-787-570707 for Building Improvements

Background
The Village of Oak Park operates 94 surface parking lots. Having a Capital Improvement Plan (CIP) to maintain these facilities is critical. Having well maintained, attractive and safe facilities adds to the Village and our community. Each year the Capital Improvement Plan (CIP) includes an allocation of funds to continue maintaining and improving lots. However, having a study of the condition of each parking lot with a detailed maintenance plan would make this process more efficient, assist staff in planning for future expenditures and increase the lifespan of these facilities.

On August 02, 2018 the Village of Oak Park released an RFP for Consulting Services for a 5-Year Capital Improvement Plan (CIP) for the Village's Surface Parking Lots. The Village had 6 respondents and believes that V3 Companies was the lowest, most responsible bidder.

Gewalt Hamilton Associates $8,950
V3 Companies $40,085
Hancock Engineering $45,000
DLZ $59,000
Kimley Horn $78,000
Walker Consu...

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