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A Resolution amending the Professional Services Agreement with HR Green, Inc. to Include Plan Review Services Through the End of the Year
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Introduction
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This Professional Services Agreement with HR Green will result in the continuation of the outsourcing of plan review services that Safebuilt previously provided. The not-to-exceed amount will be $37,760 per month for November and December 2026, totaling $75,320 for the remainder of the year.
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Recommended Action
Adopt the Resolution.
Prior Board Action
The Board has taken the following prior action(s):
December 9, 2025: The Village Board approved a one-year contract with Safebuilt for Plan Review Services and HR Green for Inspection services. Previously, HR Green held the agreement for both services.
Background
To continue providing strong customer service, the Development Services Department’s Permits and Development Division outsources both inspections and plan review for large projects.
The Village initially hired HR Green to serve as the outsourced firm beginning in 2015. An RFP was issued in 2025 with HR Green and Safebuilt being the two finalists. During discussions on the proposals and reference checks, staff investigated splitting the agreement by awarding Safebuilt the plan review portion, with HR Green being retained for the inspection services portion. Staff stipulated a six-month probationary review period in case either contractor could not perform as expected. On Monday, October 12, 2026, staff provided Safebuilt with a termination letter due to poor performance. HR Green is willing and able to support the plan review portion held by Safebuilt through the remainder of the year. Staff has advertised a new RFP for 2027.
Timing Considerations
The contract modification would go into effect immediately.
Financial Impact
The General Fund FY2020 account# 1001-46250-101-530667 (External Support) has $1,400,000.00 budgeted. This is not a request ...
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