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A Resolution Approving a Spoil & Debris Hauling Independent Contractor Agreement with G & M Trucking, Inc. in an Amount Not to Exceed $125,000.00 and Authorizing its Execution
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Introduction
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The Public Works Department, Water and Sewer and Streets Divisions, disposes of approximately 3,500 tons of excavated materials each year from water and sewer repair excavations. Disposal either goes to a local transfer station or is hauled away by a contractor to a landfill. Village staff recommend entering into an independent contractor agreement with G&M Trucking, Inc. to haul spoil and debris to a local transfer station in an amount not to exceed $125,000.00.
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Recommended Action
Adopt the Resolution.
Prior Board Action
In the past, the Village Board has approved funding for this agreement, as recently as fiscal year 2025, and has approved Independent Contractor Agreements for spoil and debris hauling.
Background
Spoil and debris from repairs made to the water distribution and sewer collection systems are typically hauled to a local transfer station for disposal. Village staff estimate that approximately 3,500 tons of waste will be disposed of in this manner in 2026. These amounts may vary depending on the work load for the 2026 fiscal year.
In mid-September 2025, Village staff requested hauling rates from local contractors via the Request for Bids process outlined in the Village's purchasing policy. The Village only received responses from three companies, including G&M Trucking, Inc. In the past, G&M Trucking has provided other services for the Village and has been reliable. This contract will allow for additional spoil to be hauled away to a local landfill.
Public Works staff recommend approving an agreement with G&M Trucking, Inc. in an amount not to exceed $125,000.00.
Timing Considerations
Emergency water distribution and sewer collection excavations continue throughout the winter season. Adoption ...
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