Submitted By
Steven Drazner, CFO
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Annual Postage Replenishment with the United States Postal Service in an Amount Not To Exceed $75,000.00
End
Overview
Overview
Each year, each operating department budgets an estimated amount to cover its postage needs throughout the year. Postage usage is monitored and recorded based on codes entered into the NeoPost machine and allocated to the budget pursuant to these codes.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
The requested not-to-exceed amount of $75,000 for US Postal Service expense is allocated among various operating department accounts as summarized in the agenda item attachment. Total 2019 budgeted postage expense is $135,175.00. Of this amount, it is estimated that approximately $45,175 will be paid directly by Village third party vendors for newsletters and water/sewer/refuse bills. In addition, another $15,000 of the postage budget is estimated to be used for Fed Ex and messenger services. Thus, the remaining balance of $75,000 is dedicated for payment to the US Postal Service.
Background
Postage is a non-discretionary expense budgeted annually in operating budget accounts. Approximately $75,000 of the $135,175 in budgeted postage expense is estimated to be paid directly to the US Postal Service. The remaining balance will be used to reimburse postage expense to third party contractual vendors for Village newsletters and water/sewer billings.
Alternatives
N/A
Previous Board Action
N/A
Citizen Advisory Commission Action
N/A
Anticipated Future Actions/Commitments
N/A
Intergovernmental Cooperation Opportunities
N/A
Performance Management (MAP) Alignment
N/A