Submitted By
Rob Sproule, Public Works Director
Reviewed By
Erin E. Baynes, Assistant to the Village Manager
Agenda Item Title
Title
A Resolution Approving a Renewal of the Independent Contractor Agreement with GA Paving, LLC for Village Wide Utility Pavement Patching Services in 2024 in an Amount Not to Exceed $250,000.00 and Authorizing its Execution
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Overview
Overview
The Public Works Department makes repairs to the underground water distribution and sewer collection systems. These repairs require excavation of the public streets which must then be promptly repaired. Contractors are utilized to assist the Village in making these street repairs. In 2022, the Village Board approved an Independent Contractor Agreement with GA Paving, LLC for this work. The Agreement allowed for two optional one-year renewals. This item is for the second of two annual renewals available as part of the Agreement.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The Public Works Department makes repairs to the underground water distribution system and sewer collection system. These repairs require excavation of the public streets which must then be promptly repaired. The final pavement restoration consists of a concrete base course over the utility trench followed by a 2-3-inch asphalt surface. The Village averages approximately 125-150 utility pavement repairs annually, with approximately 189 utility pavement repairs completed in 2023. Patching sizes vary, however, the typical dimensions are approximately 10' x 10'. This repair work also includes the restoring of sidewalks and curbs damaged during repairs to water and sewer systems.
Due to the number of pavement repairs that are needed each year, work is completed by both contractors and in-house Public Works crews. In 2011, the Public Works Department began a pilot program contracting for a portion of the pavement repairs for Village utility work. This contracting allows Streets Division staf...
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