Submitted By
John P. Wielebnicki, Public Works Director
Reviewed By
AMZ
Agenda Item Title
Title
A Resolution Approving a Renewal of the Independent Contractor Agreement with IHC Construction Companies, L.L.C. for Village Wide Emergency Water and Sewer Repair Services in an Amount Not to Exceed $40,000.00 and Authorizing its Execution
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Overview
Overview
The Village contracts with plumbing contractors for emergency water and sewer repair work in the Village right of way. Work is assigned to contractors when the needed response exceeds the Village's capacity in terms of personnel and or equipment. Multiple Agreements were signed in Fiscal Year 2021 to ensure adequate coverage in an emergency situation including an agreement with IHC Construction Companies, L.L.C. The Agreement provides for two possible one (1) year renewals. It is proposed to exercise the first of the two possible renewals with IHC Construction Companies, L.L.C. for Fiscal Year 2022 for emergency water and sewer repairs.
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Recommendation
Recommendation
Approve the Resolution.
Fiscal Impact
The approved Fiscal Year 2022 budget provides a total of $175,000.00 for Emergency Water and Sewer Repair Services in the Water and Sewer Fund, External Support, account no. 5040-43730-777-530667 ($75,000.00 for Water) and 5040-43750-781-530667 ($100,000.00 for Sewers).
A total of $40,000.00 ($20,000.00 from each account) is proposed to be awarded to IHC Construction Companies, L.L.C. for these services. Agreements with two other contractors for $40,000.00 each are proposed under other agenda items.
Background
The Public Works Department Water and Sewer Division typically make repairs to the water distribution and sewer collection systems with in-house staff. On occasions when in-house staff is unable to make repairs, for instance when crews are performing snow removal operations, lack the necessary equipment to perform such repairs, or multiple repairs are required simultaneously, an o...
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