Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with Underground Pipe & Valve Company for 2025 Water & Sewer Repair Parts and Materials in an Amount not to Exceed $60,000.00 and Authorizing its Execution
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Overview
Overview
The Water and Sewer Division of the Public Works Department is responsible for maintaining the water distribution and sewer collection systems in the Village. The department annually seeks competitive bids for water main parts and materials and sewer pipe parts and materials.
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Recommendation
Recommendation
Adopt the Resolution.
Background
Six vendors provided material price bids for 2025. The materials are purchased from the lowest cost qualified vendor based on the availability and quality of the material. Staff is bringing forward agreements with vendors that exceed $50,000.00, the Village Manager's spending authority.
Underground Pipe & Valve Company has provided competitive pricing for some of these materials. Some vendors have elected to not provide pricing on some items difficult to guarantee an annual price.
Fiscal Impact
The proposed Fiscal Year 2025 Water and Sewer Fund Budget allocates funds for materials and supplies for the operation and maintenance of the water distribution and sewer collection systems in the Operational Supplies account, numbers 5040-43730-777-560631 ($205,000.00)
Based on the bid summary and the estimate of materials needed, staff anticipates spending up to an amount of $60,000.00 of the total $205,000.00 with Underground Pipe & Valve Company.
DEI Impact
N/A.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has approved similar purchase price agreements for materials for the installation and repair of water mains, fire hydrants, and water services, on an annual basis.
Citizen Advisory Commission Ac...
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