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A Resolution Approving a Purchase Price Agreement with G & M Trucking, Inc. for Stone and Sand Materials in an Amount not to Exceed $75,000.00 and Authorizing its Execution
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Introduction
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The Public Works Department, Water and Sewer Division, is responsible for maintaining the water distribution and sewer collection systems throughout the Village. The department requests competitive bids for stone and sand materials annually per the Village's purchasing policy. Village staff recommend entering into a purchase price agreement with G&M Trucking, Inc. for the purchase of stone and sand materials in fiscal year 2026.
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Recommended Action
Approve the Resolution.
Prior Board Action
In the past, the Village Board has approved funding for this agreement, as recently as fiscal year 2025, and has approved Purchase Price Agreements for stone and sand materials.
Background
In mid-October 2025, Village staff requested stone and sand prices from local suppliers via the Request for Bids process outlined in the Village's purchasing policy. The Village received material price bids from five vendors for 2026, and Village staff chose the lowest cost qualified vendor based on availability and quality of stone and sand materials. In the past, G&M Trucking, Inc. has worked with the Village providing services and materials and has proven to be reliable.
Staff recommend approving a purchase price agreement for stone and sand materials with G&M Trucking, Inc. in an amount not to exceed $75,000.00.
Timing Considerations
Emergency water distribution and sewer collection excavations continue throughout the winter season. Adoption of the resolution, at this time, will allow for the necessary stone and sand materials to be purchased, without delay, following the first of the year.
Budget Impact
The proposed Fiscal Year 2026 Water and Sewer Fund Budget allocated funds for stone & sand materials for roadway maintenance of the wa...
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