Submitted By
Rob Sproule, Public Works Director
Reviewed By
A.M. Zayyad, Deputy Village Manager
Agenda Item Title
Title
A Resolution Authorizing the Purchase of one 2023 MT7 Trackless Sidewalk Tractor and Attachments from E.J. Equipment, Inc. of Addison, Illinois through the H-GAC Joint Purchasing Program in an Amount Not to Exceed $196,641.25 and Waiving the Village's Bid Process for the Purchase
End
Overview
Overview
The Fiscal Year 2023 Fleet Replacement Fund includes the replacement of one (1) 2005 Trackless MT5 sidewalk tractor to be replaced with one (1) 2023 Trackless MT7 sidewalk tractor. This purchase will be made through the H-GAC Joint Purchasing Program, an opportunity for governments to leverage and pool resources for better pricing.
End
Recommendation
Recommendation
Approve the Resolution.
Background
This piece of equipment operates in very harsh conditions. The current piece of equipment is used for clearing and salting sidewalks, overpasses, bike lanes, and anywhere else a regular-size plow truck cannot.
Each year, the Village allocates funds for the annual replacement of vehicles/equipment. The Public Works Department manages the budget for vehicles/equipment that will replace those units having reached the end of their service life under the fleet replacement program.
The vehicle replacement program intends to replace vehicles/equipment using the established criteria for replacement of vehicles/equipment, including the age of vehicle/year purchased, mileage or hours, type of use (full-time, seasonal, emergency, non-emergency, etc.), consequences of downtime, maintenance history & costs, drivers' evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division's goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village's fleet in a fiscally r...
Click here for full text