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A Resolution Approving the Village Board Protocols for 2026-2028 as Reviewed at the September 3, 2025 and the January 20, 2026 Village Board Meeting
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Introduction
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Attached are the newly updated Village Board Protocols for 2026-2028. Historically, after each election, the Village Board discusses the Protocols and will make modifications if needed. The Village Board met on September 3, 2025 and on January 20,2026 to review and revise the document. At the last meeting, the Village Board made some final revisions to the new Protocols for adoption at a subsequent meeting.
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Recommended Action
Approve the Resolution.
Prior Board Action
The Board has taken the following prior action(s):
* The Village Board discussed the revised protocols on January 20, 2026, before final action to approve the document. This agenda item contains the revisions discussed at that meeting.
* The Village Board created new protocols on September 3, 2025, in a Study Session.
* The Village Board last updated the Protocols on February 6, 2024.
Background
Historically, after each election, the Village Board discusses the Protocols and makes modifications if needed. Topics vary from year to year but generally include the administrative functions of preparing an agenda, responding to Village Board and citizen inquiries, responding to media inquiries, etc.
At the January 20, 2026, Village Board meeting, the Village Board made the following changes to the draft document from September 3, 2025:
* Allow for an agenda item added by two Trustees (via the Motion process) to be acted upon at the initial meeting if the Trustee making the recommendation includes in the original request the reason for the urgency needed to act without staff's review or recommendations.
* Retain only one email for the Village Board and Village Clerk. It will be Board@oak-park.us.
* Clarify that staff will provide information to citizens who email individual Trustees...
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