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Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 21-25    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 1/19/2021 Final action: 1/19/2021
Title: A Resolution Approving Expenditures for Annual License, Usage, and Support Fees for Workforce Ready Software with Kronos Incorporated in an Amount Not to Exceed $32,400 for Fiscal Year 2021 Pursuant to the Agreement with Kronos Incorporated Dated June 19, 2017
Attachments: 1. Resolution- Kronos License Annual Spending.pdf, 2. Kronos WR Payroll Executed Contract, 3. Kronos WR HR Executed Form, 4. Kronos WR Payroll Executed Form
Submitted By
Steven Drazner, CFO

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving Expenditures for Annual License, Usage, and Support Fees for Workforce Ready Software with Kronos Incorporated in an Amount Not to Exceed $32,400 for Fiscal Year 2021 Pursuant to the Agreement with Kronos Incorporated Dated June 19, 2017

End
Overview
Overview
As outlined within the executed agreements with Kronos Incorporated, the Village must pay an annual license and usage fees based on number of current licenses. This is invoiced on a monthly basis and averages approximately $2,700 per month which includes Kronos Workforce Ready HR and Timekeeping.

Body
Staff Recommendation
Approval.

Fiscal Impact
The requested not-to-exceed amount of $32,400 is budgeted and split between Finance Department account 1001.41300.101.550663 for $17,400 (Software Licenses) and 1001.41080.101.530667 for $15,000 (External Support).


Background
Kronos Incorporated provides both timekeeping/timeclock services as well as benefit deduction/accrual tracking and is used in conjunction with BS&A payroll.

The cost per individual license is $3.40 for Kronos HR and $4.25 for Kronos Timekeeping & Accruals. The number of required licenses averages approximately 350 per month. Please note that under Section 3.5 of the Kronos Service Agreement, Kronos may increase the monthly service/license fees by an amount not to exceed 4% upon each annual anniversary period after the initial one year term.


Alternatives
N/A

Previous Board Action
On July 18, 2016 the Village Board approved a Software License and Services Agreement with Bellefeuil, Szur & Associates, Inc. for an Enterprise Resource Planning System following the evaluation of proposals pursuant to an enterprise resource planning system RFP process which began in October 2015. The new Enterprise Resource Planning (ERP) software called "BS&A" includes modules for accounting/budget, receivables, payables, cash receipts, utility ...

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