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A Resolution Approving the Village Board Protocols for 2026-2028 as Reviewed at the September 3, 2025 Village Board Meeting
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Introduction
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Attached are the newly updated Village Board Protocols for 2026-2028. Historically, after each election, the Village Board discusses the Protocols and will make modifications if needed. The Village Board met on September 3, 2025 to review and revise the document.
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Recommended Action
Approve the Resolution.
Prior Board Action
The Board has taken the following prior action(s):
* The Village Board met on September 3, 2025, to review and revise the document.
* The Village Board last updated the Protocols on February 6, 2024.
Background
Historically, after each election, the Village Board discusses the Protocols and makes modifications if needed. Topics vary from year to year but generally include the administrative functions of preparing an agenda, responding to Village Board and citizen inquiries, responding to media inquiries, etc.
Aside from edits related to clarification of existing language, other highlights of new changes include:
* Provided an option to waive a Second Reading of proposed legislation
* Required staff to estimate the length of time to discuss each regular agenda item
* Moved up the deadline for Village Board questions for an agenda to Thursdays
* Allowed for the agenda to be posted to the public on Thursdays if ready
* Clarified that agenda items created by Trustees, via the process of a First and Second Motion, will be considered a discussion only and will require a subsequent meeting if funding is requested
* Clarified the process for a roll call vote
* Allowed additional time during public comment for those with language accessibility barriers
* Included rules for regular agenda public comment. Currently, the rules for public comment only address non-agenda public comment.
* Clarified that agenda items with a recommendation from a citizen comm...
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