Submitted By
Rob Sproule, Public Works Director
Reviewed By
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Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Davis Tree Care and Landscape, Incorporated for Village Wide Parkway Tree Pruning and Removal Services for Fiscal Year 2024 in an Amount Not to Exceed $450,000.00 with an Option to Renew for Two Additional One-Year Terms and Authorizing its Execution
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Overview
Overview
The Public Works Department is responsible for parkway tree pruning and removal and uses a contractor to assist in these efforts. Davis Tree Care and Landscape, Incorporated has previously performed this work for the Village and submitted the low bid for this work when a request for bids was issued in August 2023. The Agreement is for one year and provides for two optional one (1) year renewals. Staff recommends approving an agreement with Davis Tree Care and Landscape, Incorporated for FY 2024 parkway tree pruning and removal services.
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Recommendation
Recommendation
Adopt the Resolution.
Background
The Village has over 18,000 public trees on parkways and in other public spaces. The Village has utilized contractors to help prune a portion of these trees annually. Previously, the Village maintained a three (3) year pruning cycle where one-third (1/3) of all village-owned trees are pruned each year. All trees within a specified geographical area are pruned by the contractor in a single season.
When a request for bids was issued in August 2023, Davis Tree Care and Landscaping, Incorporated was a low bidder; however, their price had increased by 90% since this work was last bid in 2020. To manage this increase in the 2024 budget, we are proposing a reduction in service. Staff's goal for FY 2024 is for the contractor to prune all parkway trees between Chicago Avenue and Division Street. This would put the Village on a six (6) year pruning cycle, where 1/6 of the Village's trees are pruned annually. If the con...
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