Submitted By
Steven Drazner, CFO
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving Expenditures For Annual Support Services with Bellefeuil, Szur & Associates in an Amount Not to Exceed $58,000 for Fiscal Year 2020 Pursuant to the Software License and Services Agreement Dated July 20, 2016
End
Overview
Overview
Pursuant to the Software and License Services Agreement between the Village and BS&A, the Village must pay an annual amount which covers normal software maintenance and annual license fees. BS&A software includes General Ledger, Accounts Payable, Accounts Receivable, Fixed Assets, Payroll, Purchasing, etc.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
This expense has been appropriated in Finance operating budget 1001.41300.101.550663
Background
The Village utilizes BS&A for all accounting functions as noted above. As is typical among software vendors, an annual license, maintenance, and service fee is assessed and is budgeted by staff each year in the amount specified under the software license and services agreement, as long as the Village continues to utilize the software.
Alternatives
N/A
Previous Board Action
On July 18, 2016 the Village Board approved a Software License and Services Agreement with Bellefeuil, Szur & Associates, Inc. for an Enterprise Resource Planning System following the evaluation of proposals pursuant to an enterprise resource planning system RFP process which began in October 2015.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
This is an annual action.
Intergovernmental Cooperation Opportunities
N/A.