Title
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A Resolution Approving a Purchase Price Agreement with Al Warren Oil Co. Inc. Through the Suburban Purchasing Cooperative (SPC) Contract In An Amount Not to Exceed $300,000.00, and Authorizing its Execution
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Introduction
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The Village maintains a fueling facility at the Public Works Center. Fuel types include gasoline, B20 Bio-Diesel, and diesel. The Village purchases fuel on an as-needed basis, reaching out to vendors for that day's price and their availability to deliver during the Village's Public Works hours of operation. Several Oak Park taxing bodies currently utilize the Village's fuel facility to take advantage of the combined purchasing power for this purchase.
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Recommended Action
Adopt the Resolution.
Prior Board Action
This is a new item. There is no prior Board action associated with this item.
Background
The Village maintains a fueling facility at the Public Works Center. In addition to the convenience this provides to the Village's fleet, several Oak Park taxing bodies currently utilize the Village's fuel facility to take advantage of the combined purchasing power for the procurement of fuel. While the overall fuel budget is heavily weather dependent, the Village's average fuel usage, calculated using the last five years' totals, is approximately 129,000 gallons per year.
Historically, the Village procured fuel, in compliance with the Village's purchasing policy, by attempting to collect three bids from qualified fuel suppliers at the time of purchase. These bids included the supplier's price for that day and their availability to deliver during the Village's Public Works hours of operation; however, getting qualified fuel supplier bids is becoming increasingly difficult. Al Warren has been the primary supplier of fuel to the Village over the last several years. They have routinely been the low bidder and have provided exceptional customer service.
Village staff propose utilizing the SPC...
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