Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 15-234    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 3/16/2015 Final action: 3/16/2015
Title: A Resolution Authorizing Execution of an Agreement for Application Hosting and Technology Support Services between the Village of Oak Park and Xerox Government Systems, LLC.
Attachments: 1. Resolution Xerox Government Services 03-16-15, 2. 03-16-15 Hosting Agreement
Submitted By      
Fire Chief Tom Ebsen
 
Reviewed By
LKS
 
Agenda Item Title
Title
A Resolution Authorizing Execution of an Agreement for Application Hosting and Technology Support Services between the Village of Oak Park and Xerox Government Systems, LLC.
 
End
Overview
Overview
This Agreement provides a records management system (RMS) for the Fire Department to utilize with the new West Suburban Consolidated Dispatch Center (WSCDC) computer aided design (CAD) system which is targeted for implementation in August 2015.  The Agreement is for a five (5) year term.
 
Body
Staff Recommendation
Approval.
 
Fiscal Impact
The yearly service fee of $7,286.25 and an initial one-time fee of $2,600 are budgeted in account #1001-42500-101-530667.
 
Background
When WSCDC chose to use SunGard OSSI as the new CAD system, it made necessary a move by the three member fire departments to implement FIREHOUSE software by Xerox for their records management systems.  The new CAD system does not include a RMS for fire, only police and dispatch.  This software agreement will connect our incident reporting system to the new CAD, as well as a our state and federal mandated training reporting documents.  River Forest and Elmwood Park have been using FIREHOUSE software by Xerox since January of 2015.
 
Alternatives
Not approve the Resolution.
 
Previous Board Action
N/A.
 
Citizen Advisory Commission Action
N/A.
 
Anticipated Future Actions/Commitments
N/A.
 
Intergovernmental Cooperation Opportunities
The Village is a member of the WSCDC and the proposed Agreement is necessary due to the intergovernmental relationship created by the WSCDC.
 
Performance Management (MAP) Alignment
N/A.