Submitted By
Fire Chief Tom Ebsen
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Authorizing Execution of an Agreement for Application Hosting and Technology Support Services between the Village of Oak Park and Xerox Government Systems, LLC.
End
Overview
Overview
This Agreement provides a records management system (RMS) for the Fire Department to utilize with the new West Suburban Consolidated Dispatch Center (WSCDC) computer aided design (CAD) system which is targeted for implementation in August 2015. The Agreement is for a five (5) year term.
Body
Staff Recommendation
Approval.
Fiscal Impact
The yearly service fee of $7,286.25 and an initial one-time fee of $2,600 are budgeted in account #1001-42500-101-530667.
Background
When WSCDC chose to use SunGard OSSI as the new CAD system, it made necessary a move by the three member fire departments to implement FIREHOUSE software by Xerox for their records management systems. The new CAD system does not include a RMS for fire, only police and dispatch. This software agreement will connect our incident reporting system to the new CAD, as well as a our state and federal mandated training reporting documents. River Forest and Elmwood Park have been using FIREHOUSE software by Xerox since January of 2015.
Alternatives
Not approve the Resolution.
Previous Board Action
N/A.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
N/A.
Intergovernmental Cooperation Opportunities
The Village is a member of the WSCDC and the proposed Agreement is necessary due to the intergovernmental relationship created by the WSCDC.
Performance Management (MAP) Alignment
N/A.