Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 15-257    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 4/20/2015 Final action: 4/20/2015
Title: A Resolution Authorizing a Lease Agreement Between the Village of Oak Park and Pilgrim Church of Oak Park and Authorizing its Execution and Direct Staff to Prepare the Necessary Budget Amendment
Attachments: 1. Resolution Farmers' Market Lease Agreement 04-03-15, 2. Farmers' Market Lease Agreement 04-03-15
Submitted By
Lisa Shelley, Interim Public Health Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Authorizing a Lease Agreement Between the Village of Oak Park and Pilgrim Church of Oak Park and Authorizing its Execution and Direct Staff to Prepare the Necessary Budget Amendment

End
Overview
Overview
The Village leases the parking lot at Pilgrim Congressional Church of Oak Park for the Farmers Market. The previous lease agreement was for a 10 year period and expired on December 31, 2014. This new lease is for a 5 year period with the option to renew for another 5 years.


Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
Pilgrim Church asked that the yearly rent for the Market season increase from $2155 to $4,800 to be more in line with typical parking lot rental fees charged by the Village. Thereafter the lease payment will increase 1.5% annually for each year the lease is in effect. In addition, the Village shall make a one-time payment to the Pilgrim Church in the the amount of $1,400 for additional Market days that were not previously anticipated in the last agreement. These additional dates have now been incorporated into the new lease as part of the regular season.

The expense for this lease budgeted annually in account 2027-43014-101-540669. The current budgeted amount for 2015 is $2155. After passing this agreement, Finance will submit a budget amendment to increase the Farmers' Market Rent Expense budget from $2155 to $6200 to pay for the additional rent expenses associated with the new lease agreement rental amount of $4800 and to pay for the one-time payment of $1400.

Background
The previous lease agreement was a ten (10) year term that expired on December 31, 2014. The Health Department manages the operations of the Farmers Market along with a part-time Market Manager and Assistants under contract with the Village, as well as coordination with the Farmers Market Citizen Com...

Click here for full text