Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 16-189    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 5/2/2016 Final action: 5/2/2016
Title: A Resolution Approving an Amendment to an Independent Contractor Agreement between the Village of Oak Park and Ray's Auto Body, Inc. for 2016 Auto Body Repairs in an amount not to exceed $40,000.00 and Authorizing its Execution
Attachments: 1. 05-02-16 Resolution-Ray's Auto Body, 2. 05-02-16 Amendment to Agreement-Ray's Auto Body, 3. 05-02-16-Attachment-Ray's Auto Body renwal
Submitted By
John P. Wielebnicki, Director of Public Works

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Amendment to an Independent Contractor Agreement between the Village of Oak Park and Ray's Auto Body, Inc. for 2016 Auto Body Repairs in an amount not to exceed $40,000.00 and Authorizing its Execution

End
Overview
Overview
In December of 2015, the Village renewed an agreement with Ray's Auto Body, Inc. for 2016 auto body repairs. Due to unanticipated repairs needed it is proposed to increase the original "not to exceed" amount for the contract from $20,000.00 to $40,000.00. This would allow the contractor to complete additional vehicle accident repairs if needed by the Village.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY 2016 General Fund, Fleet Budget, account numbers 1001-43900-(731/732/733/734)-530667, External Support, provides $116,800.00 for contract repair work.

Background
The Department of Public Works Fleet Services Division does not have an on-site body shop and therefore requires the use of a full service body shop for vehicle repairs. In 2015 staff requested proposals for body work and Ray's Auto Body from Mokena, IL provided the lowest responsive bid. The Village then entered into an agreement with Ray's Auto Body for this work.

In 2016, the first of two possible contract renewals was executed. Ray's Auto Body has been the primary auto accident repair facility for the Village for several years. Auto body repairs have averaged $17,498.22 per year the last three years. As of March 31st 2016 the Village has reached $14,137.91, with $8,832.47 pending. It is anticipated that the current not to exceed amount of $20,000.00 will be exceeded this year therefore staff is requesting Village Board approval for a new not to exceed amount of $40,000.00.

Alternatives
The Board can delay action to gain additional information.

Previous Board Action
Funding...

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