Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 16-283    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 8/1/2016 Final action: 8/1/2016
Title: A Resolution Approving a Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.00 and Authorizing its Execution
Attachments: 1. Resolution Thomas Engineering, 2. LakeStDesignEngineeringAgreement_ThomasEng.pdf, 3. ThomasProposal_LakeStreetDesign_REDUCED.pdf, 4. TEG_Lake Street Cost Estimate Package_Rev3_07-18-16.pdf, 5. RFP_LakeSt_DesignEngineering.pdf, 6. 08-01-16_LakeSt_DesignEng_ProposalSummaries.pdf, 7. LakeStreetStreetscape_PreferedConcept.pdf
Submitted By
Bill McKenna, Village Engineer

Reviewed By
CLP

Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with Thomas Engineering Group LLC for the Design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.00 and Authorizing its Execution

End
Overview
Overview
In June the Engineering Division requested proposals for design engineering (phases I & II) for the Lake Street Streetscape, Resurfacing, and Utility Projects. A total of 13 engineering firms submitted proposals. Staff reviewed the proposals and interviewed four consultants which were best qualified for the project and negiotiated final contract costs with the recommended consultant. The proposal from Thomas Engineering Group best fit the needs of the Village for this complex project. Design work would occur in 2016 and 2017. Construction of the utility project is scheduled for 2017 with the streetscaping and resurfacing projects scheduled for 2018.

Body
Staff Recommendation
Approval

Fiscal Impact
The FY2016 budget provides $710,000 of funds in the Capital Improvement Fund, Public Works - Engineering, Project Engineering, for the design of the Lake Street project account no. 3095-43780-101-570706.

The design work will be completed in 2016 and 2017. The total cost for this design work is $1,080,000 and it is estimated approximately $360,000 of this design work will occur in FY2016 using budgeted funds in FY2016 budget for Lake Street design. The proposed FY2017 budget includes the remaining costs for this work at $720,000.

A separate agenda item will be presented at an upcoming Regular Board meeting for an agreement with Lakota Group for performing the Landscape Architectural Design & Planning work for this project. Similarly the costs for this work will be spread over 2016 and 2017 with funds for work occurring in 2016 using budgeted funds in FY2016 budget for Lake Street design and...

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