Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Amendment to a Purchase Price Agreement with HD Supply Waterworks Group, Inc. for Materials for Installation and Repair of Water Mains, Fire Hydrants, Water Services and Sewer Services in an Amount not to Exceed $80,000.00 in Fiscal Year 2016 and Authorizing its Execution
End
Overview
Overview
In January of 2016, the Village entered into an agreement with HD Supply Waterworks Inc. for purchase of materials for Installation and Repair of Water Mains, Fire Hydrants, Water Services and Sewer Services for an amount not to exceed $45,000.00. It is proposed to increase the original "not to exceed" amount for the contract from $45,000.00 to $80,000.00 to allow the low bid vendor to continue to supply materials for installations and repairs required by the Village.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY 2016 Water and Sewer Fund Budget allocates funds for materials and supplies for the operation and maintenance of the water distribution and sewer collection systems in account numbers 5040-43750-781-560631 ($25,000.00) and 5040-43730-777-560631 ($100,000.00), Operational Supplies.
Background
Three vendors provided material price bids for 2016. The materials are purchased from the lowest qualified vendor based on the availability and quality of material.
The Water & Sewer Division of the Department of Public Works has placed a priority on fire hydrant repairs this year. HD Supply has been the vendor providing the materials for these repairs. It is anticipated that the purchase order of $45,000.00 with HD Supply will be exceeded with the continuing repairs. It is proposed to increase this amount to $80,000.00.
The funds that will be used to increase this purchase price agreement will come from the funds that would have been used by the other two vendors and any remaining funds in the current budg...
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