Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 16-306    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 9/19/2016 Final action: 9/19/2016
Title: A Resolution Approving an Increase of the Not to Exceed Amount from $165,000.00 to $191,000.00 for the Purchase and Planting of Parkways Trees in 2016 through Contracts Secured by the Suburban Tree Consortium, and Waiving the Village's Bid Process
Attachments: 1. 09-19-16 - Resolution - Suburban Tree Consortium, 2. Attachment 1-STC 2016 Pricing, 3. Attachment 2-Ord.1987-O-46 STC Agreement, 4. Attachment 3-Agenda Item Summary 03-07-16
Submitted By
John P. Wielebnicki, Director of Public Works

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Increase of the Not to Exceed Amount from $165,000.00 to $191,000.00 for the Purchase and Planting of Parkways Trees in 2016 through Contracts Secured by the Suburban Tree Consortium, and Waiving the Village's Bid Process

End
Overview
Overview
On March 7th, 2016 the Village Board approved a resolution to allow for the purchase and planting of trees through the Suburban Tree Consortium, an organization the Village has been a member of since 1987. It is proposed to increase the Not to Exceed Amount from $165,000.00 to $191,000.00 to allow for the purchase and planting of additional parkway trees.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY 2016 Capital Improvement Fund Budget, account No. 3095-43780-101-570957, Tree Replacement provides funds for tree replacement. As a result of public property damage collections, $16,637.51 of revenue has been received. These funds if placed in the Tree Replacement budget can be spent for additional trees.

In addition, the FY 2016 Capital Improvement Fund Budget, account No. 3095-43780-101-570963, Landscape Improvements, provides funds which are allocated for replacement tree improvements on the median located on the 900 - 1200 blocks of N. Kenilworth of which $10,000.00 will be added to the Tree Replacement contract.

Background
The FY 2016 budget provides $200,000.00 for Parkway Tree Planting. $165,000.00 is allocated to the purchase and installation of trees through the Suburban Tree Consortium and $35,000.00 is allocated for tree watering for the 2016 growing season.

Over the course of the year, the Village has collected restitution for damage to parkway trees ($16,637.51). The intended use of this revenue is parkway tree replacement.

A Budget Amendment will follow to have the funds transferred to the Tree Replacement account in the Capital Improvement...

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