Submitted By
Bill McKenna, Village Engineer
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Waiving the Village’s Formal Request for Proposal Process and Approving a Professional Services Agreement with The Lakota Group, Inc., for Phase 1 Professional Landscape Architecture and Planning Services for the Lake Street Streetscape Project in an Amount not to Exceed $99,000 and Authorizing its Execution
End
Overview
Overview
The Engineering Division requested a proposal from The Lakota Group to complete the Phase 1 conceptual plan and landscape design of the Lake Street Streetscape project. The Lakota Group has been involved in the conceptual design and planning of the Lake Street streetscape project since 2012 and can best complete the conceptual design for landscaping elements for the Village.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY2016 budget provides $710,000 of funds in the Capital Improvement Fund, Public Works - Engineering, Project Engineering, for the design of the Lake Street project account no. 3095-43780-101-570706.
The Phase 1 landscape design work will be completed in 2016 and 2017. It is estimated approximately $75,000 of this design work will occur in FY2016 using budgeted funds in FY2016 budget for Lake Street design. The proposed FY2017 budget includes the remaining costs for this work at $24,000.
Background
The Engineering Division requested a proposal from The Lakota Group to complete the preliminary design (Phase I) of the Lake Street streetscape project.
The preliminary design work involves working with the Downtown District Streetscape Committee on completing the conceptual design of the specially features and gateway elements on Lake Street and then refining the preliminary design and layout of the various streetscaping items. Lakota will work with the Village’s civil engineering firm on this project Thomas Engineering Group (TEG) to develop a preliminary cost estimate of the proposed streetscaping project to present to the Village Board for consideration.
Staff will solicit proposals for the phase 2 landscape deisgn services for completing the final construction plans, specifications, and cost estimates for all of the landscaping related items included in the streetscaping project and work with TEG and our consultant, Sasaki Associates, to include any wayfinding signage or monuments currently being designed into the streetscaping section of Lake Street.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
On July 12, 2011, Village Manager Tom Barwin executed an agreement with Lakota Group for an amount not to exceed $7,500 to develop design assumptions for the Lake Street Streetscape.
On March 15, 2012 the Village Board waived the formal bid process and authorized an agreement with Lakota Group for design services related to the Lake Street Corridor from Harlem Ave to Euclid Ave.
On June 4, 2012 the Village Board the Village Board directed staff to form the Downtown District Streetscape Committee who would help in the development of various streetscape scenarios for Board consideration.
On January 7, 2013 Lakota Group and staff presented the recommendations of the Streetscape Committee for the Lake Street Streetscape project to the Village Board which included four options for scope and materials. The results of the surveys and walking tours were also presented.
On August 20, 2014 the Disability Access Commission met at their regular open public meeting to review the proposed streetscape project and provided comments.
On January 23, 2015, Village Manager Cara Pavlicek executed an agreement with Lakota Group to finish the work started under the March 15, 2012 agreement that had expired.
On May 11, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project.
On November 2, 2015 the Village Board was given a presentation on the Lake Street Streetscape Enhancement project which included a recommended project scope and material selections based on Board comments.
On February 8, 2016 the Village Board was given a presentation related to Construction, Parking and Mobility Services along the Lake Street Corridor from Harlem to Austin and directed staff to Request Proposals for the Preliminary and Design Engineering of the Lake Street Streetscape and Resurfacing Project.
At the May 18, 2015 regular meeting the Village Board approved an agreement with Terra Engineering to provide design engineering services for this project.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Requesting the Illinois Department of Transportation Repurpose Federal Funds Earmarked for the I-290 Cap the Ike Projects, IL456 and IL478, to the proposed Lake Street Resurfacing and Streetscape Project according to the Consolidate Appropriations Act, 2016.
At the June 6, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Illinois Transportation Enhancement Program (ITEP) Grant Application for the Lake Street Streetscape Project.
At the July 18, 2016 regular meeting the Village Board approved a Resolution Authorizing the Submission of a 2016 Federal Surface Transportation Program Grant Application for the Lake Street Streetscape and Resurfacing Project.
At the August 1, 2016 regular meeting the Village Board approved an agreement with Thomas Engineering Group, LLC., for Professional Engineering Services for the design of the Lake Street Streetscape, Resurfacing, and Utility Improvement Projects in an amount not to exceed $1,080,000.00.
Citizen Advisory Commission Action
On August 20, 2014 the Disability Access Commission reviewed the conceptual plans for the Lake Street Streetscape project and their recommendations were incorporated into the design.
Anticipated Future Actions/Commitments
Following completion of the traffic study and substantial completion of preliminary design, staff will present to the Village Board the results of the traffic study and an overview of the final proposed projects with more refined cost estimates for approval before final plan design is too far along.
Staff will submit a future agenda item for a Professional Services Agreement for the phase 2 landscape design services for the Lake Street streetscape project following a RFP process.
Intergovernmental Cooperation Opportunities
None at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.