Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 16-312    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/4/2016 Final action: 10/4/2016
Title: A Resolution Approving the Assignment of the Independent Contractor Agreement for 2016 Parkway Tree Removal to Davis Tree Care and Landscape, Inc. from Sterling Tree Solutions, LLC and Authorizing its Execution.
Attachments: 1. 10-04-16-Resolution-Davis, 2. 10-04-16-Agreement-Amendment- Davis, 3. 10-04-16-Attachments (Letters, Agreements, Bid Sheet, etc.)-Davis

Submitted By                     

John P. Wielebnicki, Director of Public Works

 

Reviewed By

LKS

 

Agenda Item Title

Title

A Resolution Approving the Assignment of the Independent Contractor Agreement for 2016 Parkway Tree Removal to Davis Tree Care and Landscape, Inc. from Sterling Tree Solutions, LLC and Authorizing its Execution.

 

End

Overview

Overview

The 2016 Parkway Tree Removal Program was renewed to Sterling Tree Care, LLC of Phoenix, IL through the first of two potential renewals.  Davis Tree Care and Landscape, Inc. a subsidiary of Sterling Tree Solutions LLC, requested the agreement be transferred to Davis Tree Care and Landscape, Inc.

 

Body

Staff Recommendation

Approve the Resolution.

 

Fiscal Impact

The FY 2016 budget provides a total of $400,000.00 for Parkway Tree Removal and $100,000.00 for Storm Clean-up in the General Fund, External Support account no. 1001-43800-741-530667.

 

Background

The majority of parkway tree removals within the Village have historically been completed by outside contractors.  In 2014 the Department of Public Works bid out Parkway Tree Removal work for FY 2015.  The bid contained requests for two separate seasonal rates (winter and summer).   A&B Landscaping and Tree Service, Inc. and Davis Tree Care and Landscape, Inc. were the low and second low bidder in the summer and winter rate groups.  Davis was low bidder for winter removal and A&B was the low bidder for the summer rate. 

 

The Village Board exercised the first annual renewal of the contract for the 2016 program on January 19, 2016.  At the time Davis Tree Care and Landscaping, Inc. was a subsidiary of Sterling Tree Solutions, LLC of Phoenix, IL.  They requested to continue to work with the Village under the company name of Sterling Tree Solutions, LLC.

 

In July of 2016 the two companies split for financial reasons.  Both parties are requesting that the Village transfer the contract to Davis Tree Care.  Staff supports the transfer of the contract and would intend to renew for an additional year.                       

 

 

Alternatives

The Board can delay action to gain additional information.

 

Previous Board Action

The Village Board approved the first year renewal and assignment of this contract to Sterling Tree Solutions LLC on January 19, 2016.  

 

Citizen Advisory Commission Action

N/A.

 

Anticipated Future Actions/Commitments

It is anticipated that the Department of Public Works will be bringing this agreement to the Village Board annually.

 

Intergovernmental Cooperation Opportunities

None at this time.

 

Performance Management (MAP) Alignment

This work is in alignment with the Governance Priority established for the Department of Public Works for Maintenance and Service Programs.