Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 16-317    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 10/4/2016 Final action: 10/4/2016
Title: A Resolution Approving an Independent Contractor Agreement for a Three Year Software Maintenance Agreement with Traffic Control Corporation for Econolite Centracs Traffic Signal Management Software in an amount not to exceed $28,410 and Authorizing its Execution
Attachments: 1. 10-04-16_Resolution_CentracsSoftwareAgreement.pdf, 2. IndependentContractorAgreement_CentracsSoftware_TCC.pdf, 3. QUOTE 610759 VILLAGE OF OAK PARK - SOFTWARE MAINTENANCE AGREEMENT.pdf
Submitted By
Bill McKenna, Village Engineer

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement for a Three Year Software Maintenance Agreement with Traffic Control Corporation for Econolite Centracs Traffic Signal Management Software in an amount not to exceed $28,410 and Authorizing its Execution

End
Overview
Overview
The Village currently has an annual software maintenance agreement with Traffic Control Corporation for software upgrades and support for the Centracs Traffic Signal Management System. The term of the current annual maintenance agreement is nearing completion and the Engineering Division requested a quotation for renewing the current annual agreement or extending the term to a 3-year agreement. By extending the term of the agreement to 3-years the Village will save $4,110 over the current annual agreement.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The costs for the current year of the 3-year software maintenance agreement would be paid in 2016 with the costs for the two additional years of the agreement being paid in January of 2017.

The FY 2016 General Fund for Public Works-Engineering, Transportation Program account no. 1001-43700-723-550663 provides $10,000 for the annual Centracs Software Maintenance Agreement. The additional $840 needed for the annual software maintenance agreement would be funded through the FY2016 Capital Improvement Fund, Public Works, Engineering, Traffic Signal Management account no. 3095-43780-101-570971.

Funds for the remaining $17,570 will be included in the recommended FY2017 Budget in the General Fund for Public Works-Engineering, Transportation Program account no. 1001-43700-723-550663.

Background
In 2012, the Village of Oak Park implemented the Centracs Traffic Signal Management System funded primarily through a Federal Congestion Mitigation and Air Quality Improvement (CMAQ) Grant. This system helps to optimize signal t...

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