Submitted By
Bill McKenna, Village Engineer
Reviewed By
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Agenda Item Title
Title
A Resolution Approving a Professional Services Agreement with V3 Companies of Illinois, Ltd., for Professional Surveying Services for the Oak Park Avenue Streetscape Project and Local Street Improvement Projects in an Amount not to Exceed $67,847 and Authorizing its Execution
End
Overview
Overview
The Engineering Division requested proposals for topographic and utility surveying for the 2017 capital improvement program. Request for Proposal documents were sent to seven firms and the Village received seven proposals. The proposal from V3 Companies of Illinois, Ltd., best fit the Village’s needs.
American Survey & Engineering, PC. submitted the lowest proposal of $48,272.48, which utilized a newer survey technology, which is not accepted industry-wide yet for this type of surveying. The Engineering Division needs more information on the accuracy of this upcoming technology, and will consider it next year.
Body
Staff Recommendation
Approval
Fiscal Impact
The costs for this Project would be funded through the FY 2016 Capital Improvement Fund and the Water and Sewer Fund according to the table below.
|
Fund |
Account |
FY2016 Budgeted Amount |
Amount for Contract |
|
Capital Improvement, Public Works, Engineering, Project Engineering (Local Street Improvement Surveying) |
3095-43780-101-570706 |
$40,000 |
$40,000 |
|
Water & Sewer, Sewer Collection, Project Engineering |
5040-43730-777-570707 |
$1,500,000 |
$13,923 |
|
Water & Sewer, Sewer Collection, Project Engineering |
5040-43750-781-570707 |
$1,500,000 |
$13,924 |
|
|
Totals: |
$3,040,000 |
$67,847 |
Background
The proposed survey is needed in order to proceed with detailed engineering design for the 2017 local street and water and sewer improvement projects as well as the proposed resurfacing and potential streetscaping of Oak Park Avenue. The Oak Park Ave project is anticipated to utilize Federal funds which necessitate starting the design work in 2017 in order to meet required timelines for the Illinois Department of Transportation and Federal Highway Administration.
The local streets scheduled for surveying are planned for water and sewer improvements as well as street reconstruction in 2017 as part of the annual capital improvements. The scope of the work under this contract includes the full topographic and underground utility. The results of the survey are used as the base for all engineering design of the various projects.
Alternatives
The alternative to this recommendation could be to delay action to gain additional information.
Previous Board Action
N/A
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
None at this time.
Intergovernmental Cooperation Opportunities
None at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.