Submitted By
Jill Velan, Parking and Mobility Services Director
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Renewal of the Independent Contractor Agreement with G.A. Paving Construction, Inc. for Snow Plowing and Salting of Village Leased/Owned Parking Lots, Snow Shoveling/Salting of Village Owned Sidewalks and Crosswalks, and Back-up Snow Removal for Public Streets for a One-Year Period in an Amount Not to Exceed $215,000
End
Overview
Overview
On November 2, 2015 the Village approved a Resolution for a second one-year agreement with G.A. Paving Construction, Inc. for Snow-Ice Removal from Public Parking Lots and Sidewalks. Staff is recommending that the Village enter into a third one-year agreement with G.A. Paving Construction, Inc. to provide snow-ice removal from public parking lots and sidewalks, with back-up snow removal from public streets during the 2016-2017 snow season.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The proposed FY17 Parking Fund budget is requesting $175,000 in total to salt and plow the Village owned/leased parking lots in Parking and Mobilty Services General Contractual and split between the on-street and off-street programs based upon parking stalls for the plowing and salting of Village owned/leased lots. In addition, sidewalk shoveling is the amount of $15,000 and back-up snow removal for public streets in the amount of $25,000 is budgeted in General Fund account #1001-43740-765-5306677.
Background
The Village owns or leases approximately one hundred and ten (110) parking lots and is responsible for salting and snow removal in these parking lots and adjacent sidewalks. In addition the Village provides other sidewalk snow removal services.
On September 11, 2014, the Village issued a Request for Proposals (RFP) to seek qualified contractors for snow plowing and salting of Village owned/leased parking lots and sidewalks for the three one year agreements starting in the 2014-2015 winter season. The lots are to be salted by the contractor(s) when a snowfall is less than two (2) inches. The lots are to be plowed by the contractor(s) when the snowfall is more than two (2) inches.
On October 20, 2014 the Village Board approved a Resolution for a one year agreement with G.A. Paving Contruction, Inc. for Snow-Ice Removal from Public Parking Lots and Sidewalks.
On November 2, 2015 the Village Board approved a Resolution for a second one year agreement with G.A. Paving Construction, Inc. for Snow-Ice Removal for Public Parking Lots Sidewalks.
Staff is recommending that the Village enter into a third one-year agreement with G.A. Paving Construction, Inc. to provide Snow-Ice Removal for Public Lots and Sidewalks, with back-up snow removal for public streets.
Alternatives
The alternative would be to purchase additional snow removal equipment to complet the work with in-house crews. This would add a considerable amount of hours to the snow removal process.
Previous Board Action
On November 2, 2015 the Village Board approved a resolution for a second one year agreement with G.A. Paving Contruction, Inc.
On October 20, 2014 the Village Board approved a resolution authorizing a one year agreement with G.A. Paving Construction, Inc.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
N/A.
Intergovernmental Cooperation Opportunities
Many of the lots plowed by the Village are owned by other government entities or not-for-profits and the Village provides the snow removal services in exchange for use of the parking areas.
Performance Management (MAP) Alignment
The Parking and Mobility Services Department is scheduled to start MAP in the final phase.