Submitted By
Lisa Shelley, Deputy Village Manager
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with Forward Space, LLC, d/b/a/ Office Concepts, for the Purchase and Installation of Carpet, Certain New Furniture and Related Coordination and Design Services for Village Hall in an Amount not to exceed $130,000
End
Overview
Overview
This is a part of a multi-year project in the capital improvement program budgets. It is an effort to remodel, reorganize and declutter Village Hall in order to provide better customer service and maintain organized and professional facilities. In 2017, the project will include different phases that will be presented to the Board as each part is defined.
Body
Staff Recommendation
Approve the Resolution
Fiscal Impact
Funds are budgeted in both the 2016 and 2017 Building Improvement Fund account 3012-43790-101-540673 for the Village Hall Remodeling Project. The next phase is estimated at $130,000. A description of the actual work is described below. A portion of the project cost of $10, 009 will be charged to the 2016 CIP Building Improvement Fund budget as a change order to Forward Space. The original contract amount was for $300,000 in 2016, the total cost was $310,009. There are funds remaining to cover this cost in the overall 2016 CIP Building Improvement Fund that were set aside for this project and have not been used.
The remaining portion of the Forward Space contract of $119,991 will be charged to the 2017 CIP Building Improvement Fund account 3012-43790-101-540673 for the first phase of the 2017 project improvements(see below for description).
All furniture purchased is with special discounted rates for non-taxable agencies and governments. In addition the Village is also a member of the National IPA, a national cooperative purchasing network for furniture and similar products. All products through Forward Space have honored the National IPA pricing...
Click here for full text