Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Purchase of One 2017 Ford F250 Pickup Truck with Plow and Compressed Natural Gas (CNG) Conversion Kit from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program in an Amount Not to Exceed $42,689.00 and Waiving the Village’s Bid Process for the Purchase
End
Overview
Overview
The FY 2017 Fleet Replacement Fund budget includes the replacement of three Parking Maintenance vehicles, one being a 2003 Chevrolet Bi Fuel Pickup truck which is to be replaced with 2017 Ford F250 Pickup truck with plow and CNG conversion kit. The SPC awarded the bid to Currie Motors of Frankfort, Illinois.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of the one 2017 Ford F250 Pickup truck with plow and CNG conversion kit will cost $42,689.00.
Funding is provided through the Parking Fund, account Nos. 5060-43770- (786,783,784, 787,788) -570750, in the amount of $45,000.00.
Funds for necessary equipment such as cabin/workspace up fit, light bar, lift gate, etc. will also come from these accounts but will be purchased separately from vendors who supply this equipment.
Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Department of Public Works manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program. The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The new vehicle will include a 6.0 Liter, Bi Fuel gas/CNG engine, snow plow and comes with a three year, 36,000 mile bumper to bumper warranty.
The existing vehicle will be sent to Auction.
The Equipment Replacement Analysis Report for the vehicle being replaced is attached.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Department of Public Works brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicle is being purchased through the Suburban Purchasing Cooperative in order to take advantage of the volume discounts involved in such joint purchasing efforts.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.