Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Purchase of Three 2017 Ford Fusion Hybrid Sedans from Roesch Ford of Bensenville, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program in an Amount Not to Exceed $69,909.00 and Waiving the Village’s Bid Process for the Purchase
End
Overview
Overview
The Fleet Replacement Program Budget for FY 2017 includes the replacement of three Administration vehicles. The SPC Joint Purchasing Program awarded the bid for sedans to Roesch Ford of Bensenville, Illinois.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of three 2017 Ford Fusion Hybrid sedans will cost $69,909.00.
Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-101-570750, in the amount of $81,000.00 for three administration vehicles.
Funds for necessary equipment such as light bar, 2 way radio, etc. will also come from this account but will be purchased separately from vendors who supply this equipment.
Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program. The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The vehicles being replaced are 2001 Bi Fuel Compressed Natural Gas (CNG) Chevrolet Cavaliers.
The new vehicles are hybrid powered and will have the standard front wheel drive package and come with a three year, 36,000 mile bumper to bumper / five year 60,000 Powertrain warranty. Each vehicle will cost $23,303.00.
The existing Bi Fuel Cavaliers will be sent to Auction.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Department of Public Works brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicles are purchased through the Suburban Purchasing Cooperative in order to take advantage of the volume discounts involved in such joint purchasing efforts.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority for the Department of Public Works for Infrastructure/Capital Programs.