Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-476    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 2/6/2017 Final action: 2/6/2017
Title: A Resolution Approving an Amendment to Appendix I ("Job Classification and Fair Labor Standards Act (FLSA) Status") of the Personnel Manual for the Village of Oak Park
Attachments: 1. Resolution Personnel Manual, 2. Appendix I Job Class and FLSA Status 12-7-15, 3. App VII Appointee Pay Plan Schedule 05-16-16, 4. IT OFFICE COORDINATOR FINAL 012717
Submitted By
Julia Scott-Valdez: Assistant Village Manager Human Resource Director

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Amendment to Appendix I ("Job Classification and Fair Labor Standards Act (FLSA) Status") of the Personnel Manual for the Village of Oak Park

End
Overview
Overview
This is the formal action to revise a specific job classification contained within the Personnel Manual.

Body
Staff Recommendation
The Human Resource Department recommends that the position of Executive Secretary be eliminated from the IT organizational structure and that it be replaced with the position of IT Office Coordinator.

Fiscal Impact
The proposed IT Office Coordinator would place at a 15GS / nonexempt ($47,500 - $70,000) in the Village pay band. The existing position of Executive Secretary is placed at 13GS ($45,000 - $60,000). The salary for the Executive Secretary in the IT department was budgeted for $57,154.50 in 2017. The budget number was defined by the pay the last employee was receiving at the time of her separation. The expected offer of the new hire should stay within the range of the first quartile of the pay band which is $53,125.00; still less than the budgeted amount.


Background

The position of Executive Secretary is historical and dates back to the point in time when the Village had more support staff and Executive Secretaries were appropriate. The changes in staffing and workloads require that the Village develop positions that are able to be multi-faced and can accommodate the changing needs of the work environment.

The current structure of the Village IT department; as defined in the 2017 budget identifies an Executive Secretary as the support staff position to the IT Director, IT Operations Manager and the IT Specialists and Analysts. In the fall of 2016, the individual in the position of Executive Secretary left for other opportunities. After analysis, the job title & position of Executive Secretary is ...

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