Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving a Purchase Price Agreement with Gallagher Materials Corp. of Thornton, Illinois for Unique Paving Material High Performance Cold Patch Asphalt in an Amount not to Exceed $35,000.00 in Fiscal Year 2017 and Authorizing its Execution.
End
Overview
Overview
The Public Works Street Services Division uses Unique Paving Material (UPM) cold-patch, a high-performance asphalt patching material, to fill pot holes year-round and also for temporary street patching when hot-mix asphalt is not available. This item allows for a purchase price agreement for the acquisition of the materials.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The FY 2017 General Fund Budget for Street Services provides $64,000.00 in its Roadway Maintenance Account, no. 1001-43740-761-560633 for this and other roadway material purchases. $35,000.00 for UPM asphalt material is estimated to be used in 2017 from the Roadway Maintenance account.
Background
UPM is an excellent pot-hole patching material that bonds well to all pavement surfaces in both dry and extremely cold and/or wet conditions, while remaining pliable to work with, even in sub-freezing temperatures. UPM makes permanent pavement pothole repairs thus the material does not need to be replaced with hot-mix asphalt in the summer paving season. Other cold patch materials have been used but none have provided the superior performance of this UPM asphalt patching material.
The Department used an amount of a little over 180 tons of UPM asphalt patching material for all of 2016.
In the past, the Street Division has spent on average approximately $25,000 to $40,000 annually on this material.
Valley Construction of Rock Island, Illinois, quoted $115.00 per ton stating the material was UPM. However, after taking delivery of a load on a trial basis, it was discovered that the product was a lower grade cold patch called EZ Street and does not meet the requirements of the specifications so they are not considered the lowest responsive bid.
The lowest responsive bids for UPM were $130.00 per ton each from Gallagher Materials Corporation and from Arrow Road Construction. Both offer free delivery on full semi-truck loads. Staff proposes to enter into a purchase price agreement with Gallagher Materials Corporation because of their prompt service and the consistent quality of their product.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has approved this material purchase from this vendor in the past.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Department of Public Works proposes to continue to use this material and will bring future purchase requests to the Village Board.
Intergovernmental Cooperation Opportunities
No intergovernmental cooperation opportunities exist at this time.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Department of Public Works for Maintenance and Service Programs.