Regular Village Board meetings are typically held at 7:00 p.m., the first three Tuesdays of each month in Council Chambers of Village Hall (room 201), 123 Madison St. When a Regular Meeting falls on a holiday, the meeting typically is held the following night. The Village Board also meets in special sessions from time to time. However, dates and times of Special Meetings can vary and may change.

File #: RES 17-472    Name:
Type: Resolution Status: Passed
In control: President and Board of Trustees
On agenda: 2/21/2017 Final action: 2/21/2017
Title: A Resolution Approving an Independent Contractor Agreement with City Escape Garden & Design LLC in an Amount not to Exceed $150,000.00 for the 2017 Regular Landscape Maintenance Program and Authorizing Its Execution
Attachments: 1. 02-21-17-Resolution-Regular Landscaping-City Escape, 2. 02-21-17-Attachments-Regular Landscaping-Bid Summary and Bid Documents, 3. City Escape LLC - File Detail Report, 4. 02-21-17-Independent Contractor Agreement-Regular Landscaping-City Escape
Submitted By
John P. Wielebnicki, Director of Public Works

Reviewed By
LKS

Agenda Item Title
Title
A Resolution Approving an Independent Contractor Agreement with City Escape Garden & Design LLC in an Amount not to Exceed $150,000.00 for the 2017 Regular Landscape Maintenance Program and Authorizing Its Execution

End
Overview
Overview
In January of 2017 Village staff requested bids for three separate landscaping contracts under a "Comprehensive Landscaping Bid". One of the contracts, the Regular Landscape Maintenance Program for 2017 is proposed to be awarded to the low responsive bidder, City Escape Garden & Design LLC, of Chicago, IL.

Body
Staff Recommendation
Approve the Resolution.

Fiscal Impact
The FY 2017 budget provides a total of $145,000.00 for Regular Village Landscape Maintenance, Private Property Landscape Violations, and Fence Repair in the General Fund, General Contractuals account no. 1001-43800-742-530660.

In addition, the FY 2017 budget provides a total of $50,000.00 for various landscape improvements and plant materials replacement in the Capital Improvement Fund, Engineering, Landscape Improvement account no. 3095-43780-101-570963.

The Capital Improvement funds will be distributed between two landscape contracts, the Business District Landscape Maintenance (referred to in this agenda item) and the Regular Landscaping (referred to in another agenda item).

The proposed not to exceed amount of this contract is $150,000.00.

Background
The Village maintains the landscaping on approximately 180 sites across the Village. These sites include: Village owned properties, medians, cul-de-sacs, diverters, and parking lots. Village staff, business owners, and residents place high importance on the quality and cleanliness of sites.

City Escape Garden & Design LLC is the low responsive bidder for this contract. They have completed these types of work for the Village in the past. They are a quality contractor who provides excellent s...

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