Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Purchase of Two 2017 Ford F550 XL Dump Trucks with Plows in an Amount not to Exceed $189,074 from Currie Motors of Frankfort, Illinois through the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program and Waiving the Village’s Bid Process for the Purchase
End
Overview
Overview
The FY 2017 Fleet Replacement Fund includes the replacement of two small Ford dump trucks for the Public Works, Street Services Division. The trucks can be purchased through the SPC who awarded the bid to Currie Motors of Frankfort, Illinois.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of the two 2017 Ford F550 XL dump trucks with salt spreaders and plows for the Street Division will cost $189,074.00.
Funding is provided through the Fleet Replacement fund, account No. 3032-43900-858-570750. $190,000.00 from this line item is dedicated for the purchase of these trucks.
Funds for necessary equipment such as cabin/workspace up fit, light bar, two-way radio, etc. will also come from these accounts but will be purchased separately from vendors who supply this equipment.
Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program. The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The new vehicles will include a 6.8 Liter, V-10 Gas engine and come with a three year, 36,000 mile bumper to bumper & five year, 60,000 mile powertrain warranty.
The truck chassis’ will be purchased from Currie Motors for $35,156.00 each. The dump body, v-box salt spreader and snow plow are installed by Currie’s subcontractor, Lindco Equipment Sales, Inc., for $59,381.00 each for a cost of $94,537.00 for each truck.
The existing vehicles will be sent to Auction.
The Equipment Replacement Analysis Report for the vehicles being replaced is attached.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Public Works Department brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicles are being purchased through the Suburban Purchasing Cooperative in order to take advantage of the volume discounts involved in such joint purchasing efforts.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Department of Public Works for Infrastructure/Capital Programs.