Submitted By
John P. Wielebnicki, Director of Public Works
Reviewed By
LKS
Agenda Item Title
Title
A Resolution Approving the Purchase of One 2017, IH 7400, 4X2 Dump Truck, with a Salting and Snow Plow Package, from Rush Truck Centers of Illinois through the State of Illinois Joint Purchasing Program in an Amount not to Exceed $165,570.00 and Waiving the Village’s Bid Process for Said Purchase
End
Overview
Overview
The FY 2017 Fleet Replacement Fund includes the replacement of one Public Works Street Division dump truck. This vehicle will be replaced with a 2017, IH 7400, 4X2 dump truck with a salting and snow plow package. The State of Illinois joint purchasing program awarded a bid to Rush Truck Centers of Illinois for this vehicle.
Body
Staff Recommendation
Approve the Resolution.
Fiscal Impact
The purchase of one 2017 IH 7400, 4X2 Dump Truck, with a Lindco Salting and Snow Plow Package, from Rush Truck Centers will cost $165,570.00.
Funding is provided through the Fleet Replacement Fund, account No. 3032-43900-858-570750, in the amount of $180,000.00.
Background
Each year, the Village allocates funds for the annual replacement of vehicles. The Public Works Department manages the budget for vehicles that will replace those units having reached the end of their service life under the fleet replacement program. The intent of the fleet replacement program is to replace vehicles and equipment using the established criteria for replacement of fleet vehicles/equipment, including age of vehicle/year purchased, mileage or hours, type of use (full time, seasonal, emergency, non-emergency, etc.), consequences of down time, maintenance history & costs, drivers evaluations, trade-in or resale values and indispensability of vehicle/equipment as a guide to guard against excessive maintenance costs and low resale values.
The Fleet Division’s goal is to standardize vehicle acquisitions whenever possible in support of the fleet maintenance program and to operate the Village’s fleet in a fiscally responsible manner.
The vehicle being replaced is unit #115, a 2005 IH Dump truck, which is used for plowing and salting, as well as hauling materials in the summer months.
The new vehicle is an International, diesel engine truck, single rear axle, which will include a removable salter box, and snow plow which will allow it to become part of the snow & ice control response fleet, as well as have material transporting abilities in the warmer months.
The truck is purchased from Rush Truck Center of Illinois who sends out the truck to another vendor, Lindco Equipment Sales, who installs the dump body, salter box, snow plow and associated components. The cost for the truck Chassis from Rush is $82,172.00 and from Lindco is $83,398.00 totaling $165,570.00.
The existing IH Dump truck will be traded in as part of this purchase. Lindco has offered $9,300.00 for the existing truck. This price is in line with the value of other dump trucks the Village has traded. The trade in value has already been taken off the Lindco fee for their work.
The Equipment Replacement Analysis Reports for the vehicle being replaced is attached.
Alternatives
The Board can delay action to gain additional information.
Previous Board Action
The Village Board has annually approved replacement of vehicles per the approved Fleet Replacement Fund Budget.
Citizen Advisory Commission Action
N/A.
Anticipated Future Actions/Commitments
The Department of Public Works brings vehicle replacement requests to the Village Board annually.
Intergovernmental Cooperation Opportunities
The vehicle is to be purchased through the State of Illinois joint purchasing program in order to take advantage of the volume discounts involved in such joint purchasing efforts.
Performance Management (MAP) Alignment
This work is in alignment with the Governance Priority established for the Department of Public Works for Infrastructure/Capital Programs.